Minutes E.B. Crawford Public Library Board of Trustees

January 16, 2014 – DRAFT; APPROVED 3/13/14

Meeting called to order at 6:00pm by President Bob Norris. 

In attendance:  Joe Fowler, Connie Keller, Bob Norris, Marcia Raponi, Steve Sharoff & Mary Paige Lang-Clouse       Absent:  Terry Epstein & Lynn Skolniock

Motion was made by Joe Fowler to accept the minutes of December 19, 2013.  2nd by Steve Sharoff; passed unanimously.

Approval of Bills to be Paid.  Motion made by Marcia Raponi; 2nd by Joe Fowler; passed unanimously.

Public Comment

Jessi Ann Rosenbaum spoke to the parking issue at 479 Broadway and read a letter from Les Kristt – attached.  Bob responded that the board is working on the situation.

Ordering Bills Paid – Steve made a motion to approve payment of bills; Marcia seconded.  All in favor.  2nd motion – to approve handwritten check #6487 to pay disability insurance premium to Arch Insurance – made by Joe; second by Marcia.  All in favor.

Committee Reports - None

Director’s Report - See attached.  Problems with the boiler continue.  Approximately $8,000 to replace; replacement part $850.  Motion made by Steve, 2nd by Joe – to replace the part for now & wait & see on the boiler replacement.  Marcia voted No, all else in favor.

Steve will write an article for the March 2014 library newsletter.

At 6:30 p.m. Steve made a motion to go into executive session for matters of real estate & contract.  Marcia 2nd.  All in favor.

At 7:15 p.m. Steve made a motion & Marcia 2nd – to leave executive session.  All in favor.

Steve made the following motion:  In the matter of parking at 479 Broadway lot the landlord at 481 will be contacted to have his lawyer contact Marvin Newberg (the library’s lawyer) regarding a lease agreement for parking in lot up until construction – to be detailed in the lease/contract.  Marcia 2nd; all in favor.

Bob made the following motion:  After reviewing the cost savings report by Architecture Plus the rebid will be at $3,445,624.45 – which includes the smaller addition to the building – pending redrawing the 2nd floor of Option B.  The pre-qualified bid process will be used and the list of add/alternates includes the following: 1. geothermal, 2.privacy fencing along the East side, 3.landscaping, and 4. the folding door.  Marcia 2nd; all in favor.

Next meeting:  Thursday, February 20th at 6:00 p.m.

Joe made a motion to adjourn & Steve 2nd; all in favor.

Respectfully submitted,

Connie A. Keller