Minutes E.B. Crawford Public Library Board of Trustees

March 13, 2014 – APPROVED April 17, 2014

Meeting called to order at 6:03pm by Steve Sharoff. 

In attendance:  Joe Fowler, Connie Keller, Marcia Raponi, Steve Sharoff, Terry Epstein & Mary Paige Lang-Clouse         Lynn Skolnick attended via Skype.  Absent:  Bob Norris.

Motion was made by Marcia Raponi to accept the minutes of January 16, 2014 as presented.  2nd by Joe Fowler; passed unanimously.

Approval of Bills to be Paid.  Motion made by Lynn Skolnick to confirm payment of the February 2014 bills that were approved by vote via email as that there was no February meeting (no quorum; the bills had been audited by Steve Sharoff from the audit committee), 2nd by Joe Fowler; passed unanimously.

Joe Fowler moved to accept & pay all March bills as presented.  There was a system error brought to our attention by Dee, the bookkeeper.  It has been corrected.

Lynn brought up a new point on the agenda will state that the audit for the month’s bills was completed – and by which member of the audit committee:  Steve Sharoff, Marcia Raponi, Connie Keller or Lynn Skolnick

Public Comment – n/a

Committee Reports - None

Director’s Report - See attached.  

Ten general contractors will be invited to bid.

Dates:

3/17/14 bids out

3/27/14 pre-bid walk through

4/14/14 bids due back to DASNY

6/2/14 Letter of Intent issued by DASNY

6/16/14 Construction to begin

4/15/15 Construction complete 

Local businesses wishing to be considered as suppliers or sub-contractors must go to the DASNY website to sign up. The library will send local papers information alerting the public to the DASNY link so they have a chance to be considered as a supplier or subcontractor.  It will also be posted on our website.

The terms of the Tax Pledge Agreement were met and we have received back from the trustee bank our operating funds for 2014.   Management of operating funds was discussed.

The library Newsletter for June 1 will need a column by a trustee submitted by May 23, 2014

The board discussed the taxability of the N.Y.S. Deferred Compensation income of employees that opted to participate in that plan.  As per Bachrach Waschitz & Waschitz said income will be FICA and Medicare taxed as of January, 2014.

The board needs to start thinking about the parameters for usage of the community room in the new building; policy for its use to adopt.

Joe Fowler moved to approve the Annual Report.  Marcia 2nd the motion & it passed unanimously.

The Strategic Plan must be revisited to better serve the needs of the library community.

The board was saddened by the death of Nancy Cooper & plans to honor her in some fitting way in the new building.

Lynn moved to adjourn the meeting at 7:00 p.m.  Joe seconded; all in favor.

The next trustee meeting will be Thursday, April 17th.